Client Contract

Client Contract

Please be sure to read all of this information before purchasing and booking a session with Ashley Photography. By Placing your purchase, you accept our terms. Please fill out this form if you have not submitted your address and prepaid for your session via square, so I have your address and such to mail your CD! Thanks!

  • Name
  • Address
  • Phone - -
  • Session Date / /
    Pick a date.
  • Session Fees & Retainer


    Client agrees to pay photographer a deposit of $75 at the time of booking to secure their appointment date and time. Some promotions and specials may have a listed retainer of half of the promotion to secure your spot. This will be listed in the description of the promotion. A balance may be due at the time of the session and will be communicated with you via email via invoice prior to your session. Your session fee covers the time and talent of the photographer, basic retouching and creative retouching of images, as determined by the photographer. Based on the session you have chosen, a select amount of images will be chosen. Additional editing is available at additional expense to be determined by the photographer. Additional prints and digital files may be available for purchase. Review all pricing information on the Investment page at www.ashleycreativestudio.com. Due to the custom nature of portrait photography, there are no refunds or exchanges. In Store Credit may be considered in rare situations, such as not being able to complete the milestone package due to moving, etc.

    Location Costs & Fees

    If there are any costs associated with the location the client has chosen for their session, you, the client will be responsible for those fees. This includes, but is not limited to transportation fees, park or location entry fees, etc. The photographer will not guarentee or arrange payment on any location. Session fee covers travel within 15 miles of Dell Rapids, SD, or within Sioux Falls City Limits. Any location chosen outside of these limits will be subject to an additional charge of $.50 / mile.

    Rescheduling

    If an illness or conflict prevents a photo session from taking place, client may reschedule their session at least 24 hours prior to their shoot without penalty. Should client fail to give 24 hour notice, or choose to cancel shoot entirely, this session fee or retainer is forfeited and will not be refunded or exchanged for store credit. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.

    **** It is super important that if your child is ill, you notify me immediately to reschedule. First and foremost, children who are sick do not usually cooperate for photos. Also, I photograph very tiny newborns in my studio on a daily basis and do not want to expose them to any illnesses either, and of course I prefer not to bring it back to my littles either!

    Re-Shoots & Refunds

    Reshoots are determined at the discretion of the photographer. Reshoots and refunds will not be given for poor choices of clothing, hair, makeup, behavior of clients or clients children, or weather related issues such as extreme wind, heat, cold, storms, etc, or by not following the recommendations of the photographer.

    No refunds will be given on unused sessions in packages.

    Session Details

    Newborn sessions are conducted at my studio, 428 E 4th Street Dell Rapids, SD, Monday Through Friday at 10am.

    All other sessions may be at the studio or at an agreed upon outdoor location. Communication via phone or email will happen prior to session date to determine the location.

    Preparation details can be found on my blog. My blog is at www.ashleycreativestudio, select ‘BLOG’ from the menu.

    Please be prompt for your session. Arriving late to your session will result in lost session time. If you are running late, please contact me via phone (838.7533). Your session may need to be rescheduled if you arrive over 20 minutes late after our scheduled start time. If you fail to show up for your scheduled appointment, or your session has to be rescheduled due to tardiness, an additional $50 non refundable deposit will be required to reschedule.

    If you have not already, be sure to review the samples of my work to make sure that my style of photography and editing is a good fit for you. My work can be viewed on my website (www.ashleycreativestudio.com) and my facebook page (www.facebook.com/AshleyPhotographySD When you book with me, you are giving me full reign over session styling and artistic editing of your photos. I reserve the right to choose the best images to edit and present to you so if you see anything that you are not liking during the session please speak to me at that time. It won’t hurt my feelings, I want to be sure that I am providing the best images that you will love.

    Archive

    After six months, all images will be purged from photographers hard drive, except as needed for promotional purposes. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographers control.

    Payment

    All payments are due in full unless payment arrangement has been made. Orders will not be processed and editing will not begin until full payment is received. If client has arranged a payment plan, order will be placed after final payment has been received. Ashley Photography accepts cash, check or credit card / paypal. Returned checks are subject to a $50 return check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Ashley Photography in the event of enforcement of this contract if this becomes necessary. No refunds will be given on discounted sessions or packages.

    Digital Images

    Digital images will be delivered via disc or USB through USPS or a link to download them to your computer or device. If available, additional digital images may be purchased from your gallery at the cost of $35 each. The same restrictions on the print release will adhere to additional digital images.

    Ordering

    Within 21 days from your session date, the photographer will notify the client of the completion of their proofs. The online gallery will be available for 14 days only unless prioror arrangements have been made. The gallery will be removed on the 15th day. There is a $50 fee for each request for the gallery to be re-hosted.

    Damage

    Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit by US mail. Client assumes all responsibility for the safety of all portraits upon receipt.

    Model Release

    I hereby give to Ashley Photography the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or by minor children in which he/she may be included with others:

    To copyright the same in the photographer’s name or any other name that he/she may select;
    To use, re-use, publish and re-publish the same in whole or in part, seperatly or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not way of limitation) illustration, promotion, advertising and trade, and;

    I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.

    L. Liability

    Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims agains their person or their business.

    Copyright & Penalty

    Ashley Photography retains all copyrights to all images created during client’s session. Any digital images included or purchased will come with a print release for said digital files to print portraits for personal use only, using the designated print lab as written in print release. The print release does not allow publication of your portaits (ie. entering in contests) selling or altering of your images without the photographers written permission. It is illegal to copy, scan, download, print, share, alter or otherwise steal images via any method listed above, or any other method, client will be invoiced for the cost of EAC digital image client has stolen, at photographers current price per digital file.

    Note from photographer:
    I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and include a sneak-peak for that very reason. However, I ask that you simply link back to my blog/website/facebook page. I hope you will respect not only my hard work, but the time, money and dedication that I have put into training and equipment to capture these images for you. Please do not steal them.

    Refund Policy

    The Client(s) hereby agree that he/she fully understands that there are no refunds or exchanges on purchases due to the custom nature of portrait photography. In rare circumstances such as moving an in store session may be considered.

    Animals

    Please not that Ashley Photography is a PET FRIENDLY studio. It is requested that if you would like to bring a pet to your session, let Ashley know ahead of time.

    Session Requests

    No Cameras, Camcorders, or any type of recording device (including cell phone cameras) is allowed during the session unless prior arrangement has been made between client and photographer, including a written agreement. The photographer will not continue if there are other cameras or video taping during the session.
    Session starts at the agreed upon time. It is strongly encouraged that client arrives 10 minutes prior to the start of the session. This allows for any last-minute feeding, changing and relaxing before session begins.
    Please do not bring any children not being photographed tot he session.
    Please make sure hair is combed and face is clean and free of runny noses or eyes.
    Please avoid bringing snacks or food to your session. A reccommendation for a ‘bribe’ or treat would be Smarties or Cheerios as they can be eaten quickly without causing staining or getting caught in teeth.
    Please avoid eating or drinking colored food or drinks before session, as red and orange tends to leave a stain on face and clothing. *
    Session Fees & Retainer


    Client agrees to pay photographer a deposit of $75 at the time of booking to secure their appointment date and time. Some promotions and specials may have a listed retainer of half of the promotion to secure your spot. This will be listed in the description of the promotion. A balance may be due at the time of the session and will be communicated with you via email via invoice prior to your session. Your session fee covers the time and talent of the photographer, basic retouching and creative retouching of images, as determined by the photographer. Based on the session you have chosen, a select amount of images will be chosen. Additional editing is available at additional expense to be determined by the photographer. Additional prints and digital files may be available for purchase. Review all pricing information on the Investment page at www.ashleycreativestudio.com. Due to the custom nature of portrait photography, there are no refunds or exchanges. In Store Credit may be considered in rare situations, such as not being able to complete the milestone package due to moving, etc.

    Location Costs & Fees

    If there are any costs associated with the location the client has chosen for their session, you, the client will be responsible for those fees. This includes, but is not limited to transportation fees, park or location entry fees, etc. The photographer will not guarentee or arrange payment on any location. Session fee covers travel within 15 miles of Dell Rapids, SD, or within Sioux Falls City Limits. Any location chosen outside of these limits will be subject to an additional charge of $.50 / mile.

    Rescheduling

    If an illness or conflict prevents a photo session from taking place, client may reschedule their session at least 24 hours prior to their shoot without penalty. Should client fail to give 24 hour notice, or choose to cancel shoot entirely, this session fee or retainer is forfeited and will not be refunded or exchanged for store credit. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.

    **** It is super important that if your child is ill, you notify me immediately to reschedule. First and foremost, children who are sick do not usually cooperate for photos. Also, I photograph very tiny newborns in my studio on a daily basis and do not want to expose them to any illnesses either, and of course I prefer not to bring it back to my littles either!

    Re-Shoots & Refunds

    Reshoots are determined at the discretion of the photographer. Reshoots and refunds will not be given for poor choices of clothing, hair, makeup, behavior of clients or clients children, or weather related issues such as extreme wind, heat, cold, storms, etc, or by not following the recommendations of the photographer.

    No refunds will be given on unused sessions in packages.

    Session Details

    Newborn sessions are conducted at my studio, 428 E 4th Street Dell Rapids, SD, Monday Through Friday at 10am.

    All other sessions may be at the studio or at an agreed upon outdoor location. Communication via phone or email will happen prior to session date to determine the location.

    Preparation details can be found on my blog. My blog is at www.ashleycreativestudio, select ‘BLOG’ from the menu.

    Please be prompt for your session. Arriving late to your session will result in lost session time. If you are running late, please contact me via phone (838.7533). Your session may need to be rescheduled if you arrive over 20 minutes late after our scheduled start time. If you fail to show up for your scheduled appointment, or your session has to be rescheduled due to tardiness, an additional $50 non refundable deposit will be required to reschedule.

    If you have not already, be sure to review the samples of my work to make sure that my style of photography and editing is a good fit for you. My work can be viewed on my website (www.ashleycreativestudio.com) and my facebook page (www.facebook.com/AshleyPhotographySD When you book with me, you are giving me full reign over session styling and artistic editing of your photos. I reserve the right to choose the best images to edit and present to you so if you see anything that you are not liking during the session please speak to me at that time. It won’t hurt my feelings, I want to be sure that I am providing the best images that you will love.

    Archive

    After six months, all images will be purged from photographers hard drive, except as needed for promotional purposes. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographers control.

    Payment

    All payments are due in full unless payment arrangement has been made. Orders will not be processed and editing will not begin until full payment is received. If client has arranged a payment plan, order will be placed after final payment has been received. Ashley Photography accepts cash, check or credit card / paypal. Returned checks are subject to a $50 return check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Ashley Photography in the event of enforcement of this contract if this becomes necessary. No refunds will be given on discounted sessions or packages.

    Digital Images

    Digital images will be delivered via disc or USB through USPS or a link to download them to your computer or device. If available, additional digital images may be purchased from your gallery at the cost of $35 each. The same restrictions on the print release will adhere to additional digital images.

    Ordering

    Within 21 days from your session date, the photographer will notify the client of the completion of their proofs. The online gallery will be available for 14 days only unless prioror arrangements have been made. The gallery will be removed on the 15th day. There is a $50 fee for each request for the gallery to be re-hosted.

    Damage

    Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit by US mail. Client assumes all responsibility for the safety of all portraits upon receipt.

    Model Release

    I hereby give to Ashley Photography the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or by minor children in which he/she may be included with others:

    To copyright the same in the photographer’s name or any other name that he/she may select;
    To use, re-use, publish and re-publish the same in whole or in part, seperatly or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not way of limitation) illustration, promotion, advertising and trade, and;

    I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.

    L. Liability

    Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims agains their person or their business.

    Copyright & Penalty

    Ashley Photography retains all copyrights to all images created during client’s session. Any digital images included or purchased will come with a print release for said digital files to print portraits for personal use only, using the designated print lab as written in print release. The print release does not allow publication of your portaits (ie. entering in contests) selling or altering of your images without the photographers written permission. It is illegal to copy, scan, download, print, share, alter or otherwise steal images via any method listed above, or any other method, client will be invoiced for the cost of EAC digital image client has stolen, at photographers current price per digital file.

    Note from photographer:
    I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and include a sneak-peak for that very reason. However, I ask that you simply link back to my blog/website/facebook page. I hope you will respect not only my hard work, but the time, money and dedication that I have put into training and equipment to capture these images for you. Please do not steal them.

    Refund Policy

    The Client(s) hereby agree that he/she fully understands that there are no refunds or exchanges on purchases due to the custom nature of portrait photography. In rare circumstances such as moving an in store session may be considered.

    Animals

    Please not that Ashley Photography is a PET FRIENDLY studio. It is requested that if you would like to bring a pet to your session, let Ashley know ahead of time.

    Session Requests

    No Cameras, Camcorders, or any type of recording device (including cell phone cameras) is allowed during the session unless prior arrangement has been made between client and photographer, including a written agreement. The photographer will not continue if there are other cameras or video taping during the session.
    Session starts at the agreed upon time. It is strongly encouraged that client arrives 10 minutes prior to the start of the session. This allows for any last-minute feeding, changing and relaxing before session begins.
    Please do not bring any children not being photographed tot he session.
    Please make sure hair is combed and face is clean and free of runny noses or eyes.
    Please avoid bringing snacks or food to your session. A reccommendation for a ‘bribe’ or treat would be Smarties or Cheerios as they can be eaten quickly without causing staining or getting caught in teeth.
    Please avoid eating or drinking colored food or drinks before session, as red and orange tends to leave a stain on face and clothing.
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  • Date / /
    Pick a date.